How to Caption Tables Word Startin Table 1 Again

Above is a picture show of a effigy that might appear in a Microsoft Discussion document, where a figure explanation has been added. If you want to hands create captions for your figures and tables, this commodity should show exactly how.

By convention captions for tables usually go above the table they refer to and, by contrast, captions for figures usually go below the figures. You don't take to follow this only it is the most mutual usage.

Typically captions will be sequentially numbered. So you'll accept Figure ane, then Figure two and Figure iii. You'll desire to do the same with tables, and then Tabular array ane followed by Table 2 and so on. But if you have a long certificate you lot might want to restart in each chapter, then you might wan the first figure in chapter three to exist Figure 3.ane. And of class, you'll want to exist able to build a complete list of tables and figures at the front of your certificate just like a table of contents, simply specifically for tables and figures.

And then there are some rather more advanced topics like having a different listing, non figures or tables only maybe something similar maps instead.

Employ styles

The key to getting your captions to piece of work the way you desire them to and to beingness able to manner them correctly is to use paragraph styles. Most of the clever stuff in Discussion but works considering of styles, so it's really worth agreement properly how they work.

And because using paragraph styles is then vital to making this work, here are some swell resource to understanding how they piece of work.

Styles by Shauna Kelly is a good overview from someone with heaps of Word experience
HowToGeek Document Formatting Essentials provides a really good set of online lessons
Office Support Styles Videos is actually easy to follow Microsoft training

and of course if y'all google "learning well-nigh Give-and-take styles" then there'southward enough more.

Creating effigy captions

So let'south start with straightforward figure captions. Place the insertion indicate where you desire the caption to be and head over to the References tab on the ribbon. In the Captions group you lot meet a push button labelled "Insert Explanation". That's the i we want, then go alee and printing it.

Yous'll come across it's suggesting "Figure 1" for the starting time caption. Press enter and you'll see that a caption gets entered chosen Effigy 1 using the Caption paragraph fashion. You can now blazon in the residual of the caption text you want.

When yous get to the adjacent figure, just repeat the process and it will now insert a caption called Figure two. Discussion now correctly maintains the sequence in your certificate for y'all as y'all add Figure 3 and Figure 4. Just if y'all wanted to insert a new effigy between Figure ane and Figure ii, then that's fine. It volition correctly number information technology as Figure 2 and renumber your previous Figure ii as Figure 3, Figure iii and Figure 4 etc. In other words you lot don't take to worry about the numbering, Word will practise it for you.

Creating table captions

Now how do we do something similar with table captions. We practice it the aforementioned mode but we'll need to use a unlike label. And so press the Insert Caption button over again merely at present when the dialog appears, change the characterization from Figure to Table. Even though you already had several figures in your document, Give-and-take starts numbering the tables from ane. It actually creates a new sequence and maintains it for you merely like information technology did for figures. Now, each time you click Insert Explanation information technology volition use the label from your last explanation until you alter it over again. So you can do all the figures kickoff and then all the tables.

Each caption will be entered using the Caption style. Although the default is generally just to use italics, information technology'southward a style then yous can change it. If yous want it to us bold blue text in a smaller font, that's fine. Just modify the way to be the way you want it to be and it will automatically update the styling of all the captions you've created.

Getting a bit cleverer

Now let's say you lot desire to change your captions so the numbering restarts from i with each new chapter. And so we'd take Table 2.1, Figure 3.ane etc. That's easy plenty.

Just go to the same dialog by pressing the Insert Caption button and this fourth dimension, click the push button marked Numbering.

Non but can yous alter the number format, and then you could take Figure A, Effigy B etc. instead, but you tin click the checkbox to include a chapter number. Let's say each of your major headings apply Heading 1 for Section one, Department 2 or Affiliate 1, Chapter two. Select "Chapter starts with the style" Heading 1 and press okay. Past default the separator volition be a period, so yous'll get Table 1.1, Table ane.2 etc. but you tin change this if you'd adopt an culling format.

Now you'll see all your table captions take been updated in your document to include the affiliate number. Merely repeat the same process and you lot'll have the aforementioned washed for figure captions.

For most documents a list of figures and a list of tables is just fine, just what if you have a slightly unusual document that maybe contains a number of maps. Treat them just the same and give them their own caption label. You won't detect "Map" already there and so you'll need to add together information technology using the New Characterization button simply otherwise it will work merely the same. And if you desire to have maps in each chapter start from one then use the same technique as for figures and tables.

Creating a list of tables and figures

So now y'all have all your figures and tables neatly captioned using the Caption style and information technology's fourth dimension to create a list of tables and list of figures subsequently your table of contents. You'll probably want to include these lists in your table of contents so utilise a heading style for the heading "List of Tables" which will cause information technology to exist included in your table of contents.

Place the insertion betoken where you want your listing of tables to appear and become to the same Captions grouping on the References ribbon, only this time click "Insert Table of Figures".  Y'all'll see you can choose the caption label for this list. You'll want to cull table, only yous might also want a listing of figures and a list of maps then then you lot'll just choose a different characterization and Word volition build your list for you lot.

You might notice that yous tin can too choose options and change the way that Word picks up the explanation from. By default this will be the Caption style, only it doesn't have to be. You tin apply whatever manner for your captions. Indeed, y'all might desire the captions to exist styled differently for your maps to the figures and tables. And if that's what you need, this is how you would do it.

The actual list that now gets produced can be updated but similar a table of contents when you change annihilation in your document, such as add together another table or alter your page numbers. The look of the list of tables is, every bit y'all might expect, controlled by a paragraph style. This time Word uses a manner called Table of Figures which is one of those in-built styles which Word offers you but you tin can easily update if you want to utilize a different font or a splash of colour.

How can nosotros help?

Equally you can run across Word is very powerful, can practise some amazing things for you lot with captions, but can as well be quite circuitous to get it to do exactly what you desire.

If you have some captions which are very long and yous merely want the showtime part of the explanation to appear in the list of tables, there are some techniques to accomplish this simply you might notice it easier to get some aid from the experts. And then if yous have some very specific or more circuitous requirements, become in touch, we would be delighted to help yous.

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Source: https://www.justdocumentz.com/blog/style-figure-table-captions/

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